Do You Use An App That Automatically Tracks Your Business Mileage?

November 24th, 2015

Screen Shot 2015-11-23 at 9.57.33 AM copyI have always hated tracking my business mileage manually. Back before Smartphones I used to have a mileage sheet that I kept in my vehicle and wrote down all the miles I drove for business. Tax deductions are of course the primary reason but for real estate photographers I think it’s important to be carefully tracking your mileage so you know what you are spending on vehicle costs (part of your variable cost of showing up – see this post for an explanation of variable costs). You need to be sure that your shoot pricing is recovering your vehicle costs so you need to know your milage stats.

Smartphone apps that will use the GPS  in your Smartphone to automatically track and record your mileage automatically have been available for a long while but I only started using one of theses Apps recently.

Here are some of these apps:

  1. Mileage Log – IOS
  2. Auto Miles –  IOS
  3. Klicks – IOS only
  4. Triplog – IOS & Android
  5. MileIQ – Android & IOS

These are just the more popular ones, there are many more. I think real estate photographers that aren’t using one of these should take a look at these they can save you a bunch of time and money and give you a detailed insight into what your business miles driven.

What is your favorite mileage tracking App?

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10 Responses to “Do You Use An App That Automatically Tracks Your Business Mileage?”

  • I’m old fashioned. I have a place on my job sheet to record mileage. Part of processing each job is to make an entry in my accounting program (AccountEdge) of the mileage. I try to keep the number of software applications I use to a minimum core set.

  • I guess Im old fashion too. I use a date book, each job details and mileage. The pain is at the end of the year adding up all those entries. But the whole tax thing is a pain, but you do what you got to do.

  • Correction: MileIQ is available for iOS and I use it for iOS. There is no other way. Saves hours when tax time comes.

  • I used on for a time, but found two big flaws. One they drained the battery on the phone or if plugged in ran the phone at a high temp for an extended period. Two, the GPS would drop out loose miles during the day.

    I still use my cell phone to record mileage. Now I just take a photo of the odometer and the start and end of the day. Our daily schedule provides the trip details, and the house photo provide the proof we were there.

  • I use a mileage book. Takes just as much time as launching an app, but without spotty GPS and high battery use.

  • For me the ideal app would also track travel time and time on site. Haven’t found it yet so I stick to an IRS friendly mileage book

  • I have been using Zonewalker’s aCar for about 6 years. Its virtually flawless (as long as you have your auto backup set right)
    It logs your miles, whether business personal medical charitable etc…gas logs, maintenance, expenses, tolls parking etc…gives detailed reports usable in a variety of accounting softwares, and as long as you set your info up accurate in the beginning it will help you keep track of services your cars coming due for.

  • Absolutely. MileIQ (59 bucks a year) literally pings my location every 30 seconds, recording a “trip” if I leave my location. At the end of the day I swipe each trip right for a ppersonal trip, left for a business trip. I shoot almost 1000 homes a year and log about 35,000 miles, 80 percent business. Cant afford not to. It also logs the expenses directly to Freshbooks (my accounting software) which my accountant has a direct link to.

    Ive noted no high battery use , and it doesn’t require any other hardware in the car.

  • I am fortunate enough to have someone that does all my bookings, as well as my accounting, and my millage is tracked in a module in Quick Book’s.

  • If you use your car for business most of the time (every where we go we are marketing etc). It can be easier to do the reverse – track your personal use instead. IRS allows that as long as it is consistent.

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